DATA REQUEST MANAGEMENT

Assessing whether a data access request meets the required legislative requirements is a complicated process and a great deal of time can be wasted assessing incomplete or ill-thought out requests for data. Population Data BC saves time and resources for Data Providers by providing a central intake point for applications, a harmonized application process and coordination of the entire data access process through our Researcher Liaison Unit (RLU).

The RLU is the hub of all communications with researchers. Specialist Researcher Liaison staff coordinate and facilitate the various stages of the data access process from initial inquiries and application planning, completion and submission, through to data preparation and delivery. When a Data Access Request is submitted to the Data Provider for approval, you can be confident that the application is complete and that you will not be wasting time assessing ill-conceived or incomplete applications. 

RLU activities include:

• Providing information and coordination support to applicants preparing Data Access Requests, such as guidance on data sets, years, fields, and development of the study population definition.


• Undertaking preliminary review of Data Access Requests to ensure that applications include all required documentation and information (e.g., that the ethics review is current and relevant to the research project, that investigators are consistently identified, etc.).


• Forwarding Data Access Requests to the relevant Data Provider(s) for full review and approval.


• Confirming research team composition and ensuring all have completed confidentiality undertakings.


• Comprehensive tracking services including pertinent dates, approvals, project status and the provision of standard and real-time reporting to support Providers throughout the application process.


• Facilitating communications and additional requirements as necessary and appropriate.

Population Data BC also works with Data Providers to ensure that the Data Access Request meets or exceeds all legislative or organizational compliance requirements, such as questions requiring rationales for sensitive cells, or detailed descriptions of how the research will be in the public interest.

Please note that Population Data BC does not adjudicate Data Access Requests; the authority to approve the use of the data remains with the Data Provider as steward.