PopData Support for COVID-19 research

Stage 4: Contracts and account set up

Once a DAR has been approved the Researcher signs a number of legally binding contracts and agreements.

The Research Agreement

The Researcher must sign a Research Agreement with the Data Steward(s). The purpose of the Research Agreement is to provide a legally enforceable framework for information (data) sharing between the Data Steward(s) and the Researcher. The approved DAR form will be attached as an appendix to the signed Research Agreement. The Researcher at this point also signs a eConfidentiality Pledge.

The Researcher must sign a Research Agreement with the Data Steward(s). The purpose of the Research Agreement is to provide a legally enforceable framework for information (data) sharing between the Data Steward(s) and the Researcher. The approved DAR form will be attached as an appendix to the signed Research Agreement. The Researcher at this point also signs a eConfidentiality Pledge.

Population Data BC - Researcher Services Agreement

Once the Researcher accepts the Population Data BC (PopData) Cost Quote, both parties sign a Population Data BC - Researcher Services Agreement which formalizes the requested services and costs to be reimbursed to PopData.

Once the signed Population Data BC - Researcher Services Agreement has been returned, the project is placed in the work queue of the Data Services Unit.

Sample Population Data BC - Researcher Services Agreement 122kb pdf | download

Researcher Account 

Once the Research Agreement and Population Data BC - Researcher Services Agreement have been signed a Researcher Account is set up. This provides the Researcher with access to online privacy training and, for  a Researcher using the Secure Research Environment (SRE), a YubiKey® is issued and space for the approved project is created on the SRE.

Privacy Training

Access to data is conditional upon the Principal Investigator and other members of the research team successfully completing Population Data BC Privacy training.

The purpose of this training is to familiarize Researchers and research teams with their ongoing privacy and security obligations regarding the use and protection of data contained in the Research Extract. 

The training covers requirements under the following:

  • Privacy principles and legislation such as the Freedom of Information and the Protection of Privacy Act (FIPPA)
  • The Data Access Request (DAR) and the Research Agreement
  • Population Data BC requirements

Only after successful completion of this training will Population Data BC grant the individual access to the Research Extract.