Expanding Evaluation Through the use of Administrative Data

Friday, May 31, 2013
Event type: 

Increased availability of administrative data provides evaluators, health service and intervention researchers with more options for answering questions about the effectiveness, efficiency, and quality of publicly funded programs and services. The purpose of this one day workshop is to explore the promise and pitfalls of using administrative data in evaluations. The workshop is intended for researchers, evaluators, and health service practitioners who are interested in learning about the practicalities of using administrative data to answer evaluation questions.

During this one day workshop, participants will increase their understanding of the types of questions that can be answered through administrative data, explore the strengths and limitations of using administrative data in evaluations, and appreciate the considerations for using administrative data. Through the examination of a case study, participants will also hear about lessons learned, success factors, and best practices for using administrative data in evaluations.

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Friday May 31st, 2013
9am to 3pm
Sheraton Wall Centre, Vancouver, BC


Kimberlyn McGrail, PhD, is an assistant professor at the University of British Columbia (UBC), associate director of the UBC Centre for Health Services and Policy Research, and an associate with the Centre for Clinical Epidemiology and Evaluation. She is also a board member and scientific advisor for Population Data BC, a resource dedicated to making linkable, longitudinal administrative data available to researchers.
Kim’s current research interests are in variations in health care services use and outcomes, aging and the use of health care services and understanding health care as a determinant of health. She has collaborated with provincial and federal policy- and decision-makers, including the BC Ministry of Health Services, the Health Council of Canada and the Canadian Institute for Health Information. Kim was the 2009-10 Commonwealth Fund Harkness Associate in Health Care Policy and Practice. She holds a PhD in Health Care and Epidemiology from UBC, and a Master’s in Public Health from the University of Michigan.

Marla Steinberg, PhD, has been a professional evaluator for over 25 years. She has conducted evaluations in a wide range of areas including early childhood development, health promotion, research capacity building, organizational development, leadership, partnerships and coalitions, health services, research impact, and knowledge transfer and exchange. Her work has examined strategies, policies and programs at the federal, provincial, and community levels.
She has extensive experience in teaching and professional development that spans developing and delivering graduate level courses, in-service coaching support for health service professionals, in-person workshops, and e-learning courses.  She brings to her work a passion for evaluation and a focus on engaging and experiential learning.

Learning Objectives

By the end of the workshop participants will be able to:

  • Identify when administrative data can be used in evaluations
  • Understand the strengths and limitations of using administrative data in evaluations
  • Appreciate the considerations for using administrative data
  • Identify success factors and best practices for using administrative data in evaluations

Morning session will cover:

  • Brief overviews of evaluation and administrative data
  • Examples of evaluations using administrative data
  • The types of evaluation questions that could be answered through administrative data
  • Strengths and challenges of using administrative  data for evaluation
  • Considerations for using administrative data for evaluation
  • Practice exercises using participant or assigned projects

Afternoon session will cover:

  • The examination of a case study of an evaluation that used administrative data  (context, considerations, design, challenges, success factors and lessons learned)
  • Small group work to apply lessons learned to participant projects (use of checklist)

Workshop format

Limited to 30 participants, the workshop  consists of a series of short lecture presentations, group discussions, small group work and case studies. Participants will be provided with:

  •  A bound copy of the workshop notes
  •  Evaluation planning checklist

Who should attend?

Researchers, evaluators and health service practitioners who want to learn more about how they can use administrative data to answer evaluation questions. Prior experience or training in evaluation will be assumed in the organization and delivery of the workshop.

To gain the greatest benefit from this workshop participants are encouraged to bring a one-page summary and/or materials related to a current or proposed evaluation project for class exercises and discussions.


Regular rate $250
Student rate $195 (limited seating applies)
Group rates available

Includes refreshment breaks. Participants are responsible for their own lunch.

Enrollment is limited so register early to avoid disappointment.

To register, or for further details, contact:
Ann Greenwood
Lead, Education and Training Unit
Population Data BC
Email: ann.greenwood@popdata.bc.ca
Phone: 250-853-3285

Page last revised: May 27, 2014