Principle 6: Accuracy

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Personal information shall be as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.

Population Data BC relies on the Data Stewards engaged in primary Data collection to ensure that Personal Information is accurate, complete and up-to-date at the time of collection.

 

Policies

Related Procedures

Policy 6.1

As Population Data BC Data holdings include only Data initially collected by other public bodies, those doing the primary Data collection are responsible for the accuracy of the Data collected. Population Data BC will update its Data holdings upon receipt of updated Data from the Data Steward. Note: Data collected for research or statistical purposes are not subject to the same standards of accuracy, completeness, and current relevance as those applying to Data for clinical uses.

Procedure 6.1

  1. Data received by Population Data BC from Data Stewards are reviewed for completeness and consistency.

  2. Population Data BC endeavors to incorporate new Data files as soon as possible to provide the most recent available Data for research purposes.

Policy 6.2

Upon receipt of Data from Data Stewards, Population Data BC staff performs consistency and quality checks to ensure that the Data received are complete, and that the Data appear to be accurate.

Procedure 6.2

  1. Data received by Population Data BC from Data Stewards are reviewed for completeness and consistency.

  2. Population Data BC endeavors to incorporate new Data files as soon as possible to provide the most recent available Data for research purposes.

Policy 6.3

Prior to disclosure of Data in the form of a Research Extract to Researchers, Population Data BC reviews the Data for completeness and consistency and ensures that only approved Data are released.

Procedure 6.3

  1. Population Data BC’s Data Access Unit staff performs a check of the Research Extract before delivery to Researchers. This check entails comparing the Research Extract against the Research Agreement to ensure only approved Data are released and that the requirements of the Research Agreement are met.

  2. Population Data BC’s Data Access Unit staff maintains an on-going dialogue with Researchers to answer queries and remain informed about potential Data quality problems.

 


Page last revised: July 6, 2015