Model code for the protection of personal information

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The principles outlined in this statement are based on the Canadian Standards Association’s Model Code for the Protection of Personal Information CAN/CSA-Q830-96 (the “CSA Code”), which was recognised as a national standard in 1996.  The code addresses the ways in which organisations collect, use, and disclose Personal Information.  It also addresses the rights of individuals to have access to their Personal Information and to have it corrected if necessary.

The CSA Code’s ten principles are:

Principle 1:  Accountability

An organization is responsible for personal information under its control and shall designate an individual or individuals who are accountable for the organization’s compliance with the following principles.

Principle 2:  Identifying Purposes

The purposes for which personal information is collected shall be identified by the organization at or before the time the information is collected.

Principle 3:  Consent

The knowledge and consent of the individual are required for the collection, use or disclosure of personal information, except when inappropriate.

Principle 4:  Limiting Collection

The collection of personal information shall be limited to that which is necessary for the purposes identified by the organization.  Information shall be collected by fair and lawful means.

Principle 5: Limiting Use, Disclosure and Retention

Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by the law.  Personal information shall be retained only as long as necessary for fulfillment of those purposes.

Principle 6:  Accuracy

Personal information shall be as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.

Principle 7:  Safeguards

Personal information shall be protected by security safeguards appropriate to the sensitivity of the information.

Principle 8:  Openness

An organization shall make readily available to individuals specific information about its policies and practices relating to the management of personal information.

Principle 9: Individual Access

Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information.  An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Principle 10:  Challenging Compliance

An individual shall be able to address a challenge concerning compliance with the above principles to the designated individual or individuals for the organization’s compliance.

Page last revised: October 28, 2013