Principle 9: Individual access

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Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information.  An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Data provided by Data Stewards and held by Population Data BC may only be used with approval by the Data Stewards for research purposes only.  Population Data BC cannot grant individuals access to this Data and will refer them to the Data Steward(s) responsible for the collection of the Data to process their request.

 

Policies

Related Procedures

Policy 9.1

Pursuant to data sharing agreements with Data Stewards, all requests from individuals for access to any Data must be referred to the Data Steward as the original collector of the Data held by Population Data BC.  Because Population Data BC only holds and administers this Data for research purposes, it cannot grant individuals access to Personal Information within Data files provided by Data Stewards.  Only the relevant Data Stewards have this authority.

 

Procedure 9.1

If contacted by individuals requesting access to their Personal Information, or expressing concern about its accuracy, Population Data BC will inform individuals that they must directly contact the primary collection agency.  If the Data Steward has advised Population Data BC of the name or title and contact information of the official to whom such requests are to be made, Population Data BC will also provide that official’s name or title and contact information to the individual making the access request.


Page last revised: November 3, 2014