Submission Form: Pre-publication Disclosure Review of Research Materials for Provincial Overdose Cohort

THIS FORM IS FOR BC PROVINCIAL OVERDOSE COHORT PROJECTS ONLY
DO NOT USE THIS FORM TO SUBMIT PRE-PUBLICATIONS FOR REGULAR POPDATA PROJECTS

In signing a Research Agreement with the Ministry of Health, Ministry of Mental Health and Addictions, and the BC Centre of Disease Control for access to data, researchers commit to sending Research Materials to the public body in advance of public dissemination. Data Stewards, as those responsible for ensuring appropriate uses of the public body’s data, check that: privacy / confidentiality requirements are upheld; there is no gross misuse of the data; and that the data is appropriately referenced.

PLEASE ENSURE THE FOLLOWING REQUIRED ACKNOWLEDGEMENTS ARE INCLUDED BEFORE SUBMITTING YOUR RESEARCH MATERIALS

Disclaimer requirement: The following disclaimer language is required to be included in all presentation materials (with the exception of conference abstracts):

"All inferences, opinions, and conclusions drawn in this [insert type of research output] are those of the authors, and do not necessarily reflect the opinions or policies of the [British Columbia] Ministry of Health, [British Columbia] Ministry of Mental Health and Addictions, BC Centre of Disease Control, BC Coroner's Service, BC Emergency Health Services."
Data source citations: Ministry of Health data sources and the Provincial Overdose Cohort must be cited in all publications (e.g., articles, journals, these and dissertations). Please see below and refer to the Citing data sources section on the Publishing Research Materials and Data Steward requirements page for further guidance.

BC Provincial Overdose Cohort (2017). V1. Population Data BC [publisher]. Data Extract. BC Centre for Disease Control (2017). https://www.popdata.bc.ca/data

How to reference Population Data BC

Please use the full name, Population Data BC when referencing Population Data BC in:

Grant/funding applications
Conference presentations or discussions
Interviews or articles
Reports, papers or other published research outputs

Do not use PDBC or PopData BC or PopData

Please complete the form below for each Research Material submission for pre-publication review. You will need to complete a separate submission form for each Research Material output (e.g., manuscript, presentation, conference abstract).

Submission history

If this submission is based off another research output in a different format (i.e. this is the presentation related to the abstract titled…), please let us know in the “Additional Information” section further down.

Please indicate the scenario that describes your current Research Material submission:

NEW SUBMISSION: The Research Material is being submitted to PopData for the first time and it has not yet been publicly disseminated/published in this format.

REVISED SUBMISSION: This is a revised version of a previously submitted Research Material for review. It has not yet been publicly disseminated/published in this format.

FINAL VERSION SUBMISSION: This is the final publicly disseminated/published version of a previously submitted Research Material provided for our records.

PUBLICLY DISSEMINATED/PUBLISHED, NEVER REVIEWED: The Research Material has already been publicly disseminated/published but it has not gone through the pre-publication review process. Please note: All Research Materials must be submitted for pre-publicati

Other. This Research Material is being submitted for another reason. Please describe in the comment box below.

If this submission is based off another research output in a different format (i.e. this is the presentation related to the abst

General details

PopData Project Number:

Contact name:

Position/title:

Contact email address:

Type of Research Material for Public Disclosure

(Please note: All thesis and dissertations completed as part of a larger project MUST be pre-approved by the Data Stewards BEFORE the student engages in the work.)

Please select type of Research Material for public disclosure:

Data sets:

Please check all data sets relevant to this Research Material. Relevant data sets include those used to create the study population, in the analysis, or used to derive any analytical output discussed in this Research Material. *

BC Provincial Overdose Cohort

Chronic Disease Registries

Hospital Separations

Medical Services Plan (MSP)

National Ambulatory Care Reporting System

PharmaNet

Vital Events - Deaths

Other…

Please list all other data sets relevant to this Research Material (e.g., LifeLabs, Researcher-collected data)

Research Material details:

Names of authors:

Names of authors who have access to the data released under this project:

Title of publication:

Please describe how this publication ties to/supports the objectives of this project:

Additional information:

If you would like to include additional information (such as details of the journal to which you are submitting or the event at which you are making your Research Material public) please do so here.

Confirmations

If you cannot check each box to answer ‘Yes’ to any of the confirmations below, please contact the Data Access Unit at dataaccess@popdata.bc.ca.

I confirm that the attached Research Material is the final draft to be submitted for publication or presentation

I agree to notify Data Stewards via PopData of any pre-publication changes made to this Research Material and to provide a copy of the final published or presented Research Material

I confirm that this Research Material does not contain any risk of re-identification of an individual (e.g., small cell sizes, small geographic areas)

I confirm that all relevant databases are properly referenced (e.g., MSP, DAD).

For more information on correctly referencing databases, please visit: www.popdata.bc.ca/data_access/publishing_research_materials

I confirm that I applied the analytic standards documented for the Provincial Overdose Cohort (e.g. standard definition of an overdose event, geographic units of analysis, etc.)

Document uploads

If you have more than 2 documents to submit or very large files, please complete the submission form and send a separate email to dataaccess@popdata.bc.ca.

Please attach file

One file only.
2 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

Please attach second file