Submission Form: Pre-publication Disclosure Review of Research Materials


In signing a Research Agreement with a public body for access to data, researchers commit to sending ALL Research Materials to the public body in advance of public dissemination. Data Stewards, as those responsible for ensuring appropriate uses of the public body’s data, check that: privacy / confidentiality requirements are upheld; there is no gross misuse of the data; and that the data is appropriately referenced.


  1. Disclaimer requirement: The following disclaimer language is required to be included in ALL Research Materials (with the exception of conference abstracts):

    "Access to data provided by the Data Steward(s) is subject to approval, but can be requested for research projects through the Data Steward(s) or their designated service providers. All inferences, opinions, and conclusions drawn in this publication are those of the author(s), and do not reflect the opinions or policies of the Data Steward(s)."
  2. Data source citations: Data sources must be cited in all publications (e.g., articles, journals, these and dissertations). Please refer to the Publishing Research Materials and Data Steward requirements page for further guidance.

How to reference Population Data BC

Please use the full name, Population Data BC when referencing Population Data BC in:

  • Grant/funding applications
  • Conference presentations or discussions
  • Interviews or articles
  • Reports, papers or other published research outputs

Do not use PDBC or PopData BC or PopData

Please complete the form below for each Research Material submission for pre-publication review. You will need to complete a separate submission form for each Research Material output (e.g., manuscript, presentation, conference abstract).

Please indicate the scenario that describes this Research Material submission.


IMPORTANT: If you submit material requiring review, please remember that you must allow the Data Steward(s) 45 business days to request any changes prior to the materials being published.


If this submission is based off another research output in a different format (i.e. this is the presentation related to the abstract titled…), please let us know in the “Additional Information” section.

This Research Material is being submitted for another reason. Please describe in the comment box above.

General details

Type of Research Material for Public Disclosure

(Please note: All thesis and dissertations completed as part of a larger project MUST be pre-approved by the Data Stewards BEFORE the student engages in the work.)
Please select type of Research Material for public disclosure:

Data sets:

Please check all data sets relevant to this Research Material. Relevant data sets include those used to create the study population, in the analysis, or used to derive any analytical output discussed in this Research Material. *
Please list all other data sets relevant to this Research Material (e.g., LifeLabs, Researcher-collected data)

Research Material details:

Put N/A if this is a New Submission
If you would like to include additional information (such as details of the journal to which you are submitting or the event at which you are making your Research Material public) please do so here. 


If you cannot check each box to answer ‘Yes’ to any of the confirmations below, please contact the Data Access Unit at 
For more information on correctly referencing databases, please visit:

Document uploads

If you have more than 2 documents to submit or very large files, please complete the submission form and send a separate email to
One file only.
2 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.
One file only.
2 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.