Pre-publication Disclosure Review of Research Materials for Provincial Overdose Cohort Submission Form

In signing a Research Agreement with the Ministry of Health, Ministry of Mental Health and Addictions, and the BC Centre of Disease Control for access to data, researchers commit to sending Research Materials to the public body in advance of public dissemination. Data Stewards, as those responsible for ensuring appropriate uses of the public body’s data, check that: privacy / confidentiality requirements are upheld; there is no gross misuse of the data; and that the data is appropriately referenced.


  1. Disclaimer requirement: The following disclaimer language is required to be included in all presentation materials (with the exception of conference abstracts):

    "All inferences, opinions, and conclusions drawn in this [insert type of research output] are those of the authors, and do not necessarily reflect the opinions or policies of the [British Columbia] Ministry of Health, [British Columbia] Ministry of Mental Health and Addictions, BC Centre of Disease Control, BC Coroner's Service, BC Emergency Health Services."
  2. Data source citations: Ministry of Health data sources and the Provincial Overdose Cohort must be cited in all publications (e.g., articles, journals, these and dissertations). Please see below and refer to the Citing data sources section on the Publishing Research Materials and Data Steward requirements page for further guidance.

    BC Provincial Overdose Cohort (2017). V1. Population Data BC [publisher]. Data Extract. BC Centre for Disease Control (2017).

How to reference Population Data BC

Please use the full name, Population Data BCwhen referencing Population Data BC in:

  • Grant/funding applications
  • Conference presentations or discussions
  • Interviews or articles
  • Reports, papers or other published research outputs

Do not use PDBC or PopData BC or PopData

Please complete the form below for each item of Research Material which is being submitted for review.

Submission history

If this submission is based off another research output in a different format (i.e. this is the presentation related to the abstract titled…), please let us know in the “Additional Information” section further down.
Please indicate the scenario that describes your current Research Material submission:
If this submission is based off another research output in a different format (i.e. this is the presentation related to the abst

General details

Type of Research Material for Public Disclosure

(Please note: All thesis and dissertations completed as part of a larger project MUST be pre-approved by the Data Stewards BEFORE the student engages in the work.)
Please select type of Research Material for public disclosure:

Data sets:

Please check all data sets relevant to this Research Material. Relevant data sets include those used to create the study population, in the analysis, or used to derive any analytical output discussed in this Research Material. *
Please list all other data sets relevant to this Research Material (e.g., LifeLabs, Researcher-collected data)

Research Material details:

If you would like to include additional information (such as details of the journal to which you are submitting or the event at which you are making your Research Material public) please do so here. 


If you cannot check each box to answer ‘Yes’ to any of the confirmations below, please contact the Data Access Unit at 
For more information on correctly referencing databases, please visit:
I submitted my analytic code to PopData Snippets, a code sharing library

Document uploads

We are temporarily unable to facilitate document uploads. Upon submission of this form, a member of our Data Access Unit will contact you with regard to providing a copy of your submitted Research Material.