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Data Access Feasibility and Cost Estimate Request Form

Thank you for your interest in applying for data though Population Data BC (PopData). We would be pleased to provide a feasibility and cost estimate letter to accompany your grant application. Please note that the feasibility and cost estimate letter is not a formal estimate; formal quotes are provided at the time of Data Steward(s) approval of the Data Access Request (DAR). Also please note that PopData does not adjudicate data requests; approval of DARs is granted by the specific Data Steward(s) involved in the application.

Before you complete the feasibility and cost estimate request, please visit our data available web page and review the data sets available for your request to see if the data you need is available through PopData or the Health Data Platform BC. Select the platform to which you will submit your Data Access Request.

If you are interested in applying for data access through the Data Innovation Program (DI Program), please contact the Data Access Unit and DO NOT COMPLETE THIS FORM.

IMPORTANT! For projects that involve recruitment and linkage of Researcher-collected data to administrative data, please read the BC Ministry of Health (MoH) letter to Researchers, as well as the MoH Attestation faceplate before drafting your project specific consent form.

BC MoH Letter to Researchers: > download document
MoH Attestation faceplate: > download document

Visit our Consent form requirements page for more information.

In order for us to put together a feasibility and cost estimate letter for your project, please complete this form.

We ask for your personal information so that we can provide you with the service below and we do not sell, rent or otherwise share or disclose your private, personally identifiable information to third parties. By using this Site, you agree to the terms and conditions contained in the website Privacy Policy and Conditions of Use and/or any other agreement that we might have with you.

General details

Contact name:

Position/title:

Telephone number:

Contact email address:

Name of organisation:

PI and grant details

Name of the Principal Investigator (PI) for the project:

Name of granting agency to which you are applying:

What type of grant you are applying for?

i.e. team, operation, program, catalyst

What is the granting agency competition deadline date?

Is this a pan-Canadian research project?

Yes

Have you reached out to our Data Access Support Hub (dash.hdrn.ca) partners?

Yes

Research project details

PopData project number (if known):

Title of the research project:

Please list your research objectives:

Please describe your study population:

Please provide a description of your study population/cohort.

How will you be defining your study population - will you be using data available from Population Data BC or Health Data Platform BC, or do you have a pre-existing file of study subjects?

If you are using Population Data BC what are the defining criteria, will there be a comparison group? Will you create the study population by yourselves using Core Data or will you require PopData to create the study population on your behalf?

Visit the PopData website or the HDPBC website for more information on Core versus Non-Core data. Core variables are included by default when a data file is approved: additional approval is required for Non-Core variables.

Approximate cohort size (please provide an estimate, or state "unknown")

What kind of data would you like to be extracted for your study population/cohort?

Please specify the PopData internally-managed or HDPBC Data Files and time period you intend to request and specify whether you requires Core Data only, or both Core and Non-Core Data (e.g. PharmaNet Core and Non-Core, 2009-2020, DAD Core only, 2015-2020.

Please list the data source for any external linkages (linkages to data not held at PopData or HDPBC) required for your project. Describe how the data will be linked by listing the available identifiers that will be used for linkage (e.g. PHN, name, date of birth):

E.g. Environmental data, Researcher-collected data etc. IMPORTANT: If you are intending to link Researcher-collected (primary) data to Population Data BC or HDPBC holdings YOU MUST follow the current consent form requirements prior to collection of data. If you are not intending to link external data, please enter N/A.

Data storage

How will your data be provisioned and accessed?

PopData SRE

HDPBC TAE-BC

Other

Data is delivered using the Secure Research Environment (SRE) at Population Data BC at UBC, or the HDPBC Trusted Analysis Environment (TAE-BC), unless otherwise requested. A description of the SRE is available on our website.

Data Stewards adjudicate opt-out requests on a case-by-case basis. To opt out of using the SRE for data delivery, data storage and security measures must meet the requirements for opt-out described in the Data Access Request (DAR) form.

How many users requiring SRE/TAE-BC access do you expect your project to have?

1-3

Other…

Please specify the number of users

Please estimate how many years of SRE/TAE-BC access will be required:

1 year

2 years

3 years

Other…

Please specify the number of years

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Data Access Feasibility and Cost Estimate Request Form

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