Consent form requirements

The following consent form templates were developed using the BC Common Clinical Consent Forms with the addition of the BC Ministry of Health (MoH) required consent language. Use the following consent templates when drafting a form for consent and acknowledgment regarding the collection, use, linkage, and/or disclosure of personal information for research and evaluation purposes. Note that other organizations may have other requirements that may need to be added into the project specific consent forms. For more information on drafting your consent form, please contact your Data Access Unit staff member.

IMPORTANT! Please read the BC MoH letter to Researchers as well as the Consent Form Requirements - MoH Attestation faceplate before drafting your project specific consent form.

  • BC MoH Letter to Researchers > download document
  • Consent Form Requirements - MoH Attestation faceplate > download document (Please note that this document is under review and  may be revised in the near future)

The project specific consent form as well as the MOH Attestation faceplate will need to be attached by Researchers to their DAR package if their project is looking to link Researcher-collected data to administrative health data. An incomplete DAR package, or a DAR package with missing consent form requirements, will not be submitted for BC MoH review and will not be approved.

Data will only be released for those individuals for whom you have provided a validated, signed consent form.

Some tips to ensure the accessibility of your consent form

  • The consent form must be written in plain language
  • Use a typeface no smaller than 10 points and use headings, small paragraphs and spaces between the paragraphs. Number your pages (e.g. 1 of 3)
  • Write out all acronyms the first time they appear in the consent form

Consent form templates decision tree

 

Does your proposed research study involve participant recruitment?

If your answer is YES, please answer the following questions below

If your answer is NO, no consent is needed (but you may wish to consult with your Research Ethics Board)

Will you be collecting data from participants for use in ONE study only?

NO

Will the data you will be collecting be potentially linked to administrative health data in the future?

NO

Consult your institution's Research Ethics Board (REB) for their consent templates

YES

1. Consult PopData's Database Consent Guidelines for Data Steward requirements

2. Use the PopData Database Consent Form Outline Template

3. Consult your REB for additional requirements
Note: Use of data in database or projects will need project specific consent form (e.g. clinical consent or behavioural consent)

 

YES

Will you be requesting to link data you collected to administrative health data (e.g. MSP, medication use etc.?)

NO

Consult your institution's Research Ethics Board (REB) for their consent templates

YES

Will your study be clinical in nature?* (e.g. involve clinical interventions/ programs/ analysis of clinical data/medical records etc.)

*confirm with your REB

NO

1. Use the PopData Behavioural Consent Template

2. Consult your REB for additional requirements

YES

1. Use the PopData Clinical Consent Template

2. Consult your REB for additional requirements

 

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Need pan-Canadian data?

The Data Access Support Hub (DASH) is a one-stop data access service portal for researchers requiring multi-jurisdictional data in Canada.

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